TIN Mismatches & Multi-State Risk

How Health Insurers Can Fix 1099-MISC Errors Before January

Speaker

Jeffery Cronin

(Chief Strategy Officer, Zenwork)

Webinar Date

17th July 2025

Time

1 pm CT

Duration

45 Mins

Description:

The IRS is tightening its grip on 1099 reporting, and health insurers are in the crosshairs. With increased enforcement on Box 6, skyrocketing CP2100 B-Notices, and fast-moving state-level e-filing mandates, the 2025 tax season will bring more scrutiny, more complexity, and more risk.

This exclusive webinar dives into the biggest compliance challenges facing health insurers today. From identity mismatches and siloed disbursement systems to state reporting confusion and IRS validation failures, we cover it all.

You’ll hear from experts on how to navigate gray areas around medical payees, avoid costly errors in TIN Matching, and build a proactive strategy that minimizes audit flags and backup withholding. Plus, you’ll see how leading insurers are solving these challenges using automation, integration, and smarter workflows.

What You’ll Learn:

What’s changing in IRS and state 1099 rules for 2025
How to correctly report Box 6 payments across provider types
Why TIN Matching still fails and how to fix it
How disconnected systems create silent compliance risks
What top-performing insurers are doing to reduce B-Notices
Tools and steps you can implement immediately

Webinar Agenda:

What’s Changing in 2025
- a. IRS steps up Box 6 enforcement & real-time penalties
- b. State e-file mandates expanding (CA, PA, NY)
- c. Why provider payments are a top audit trigger
→ Learn what’s new — and what to fix before it’s too late

Box 6: The Gray Areas That Get You Flagged
- a. Who qualifies as a reportable medical payee?
- b. What to do with groups, sole props, hospitals, and TPAs
→ Get clarity on complex Box 6 reporting rules

The TIN Identity Crisis
- a. 1 provider, 4+ IDs: SSN, EIN, NPI, Group ID
- b. Why clean TINs still fail IRS validation
→ Prevent mismatches and avoid 24% backup withholding

Disconnected Systems = Missed Filings
- a. Claims vs. AP: when silos create errors
- b. How missed or duplicate filings trigger audits
→ Discover how to unify data and stay compliant

The State Compliance Minefield
- a. 39+ states with separate rules, deadlines & formats
- b. Entity name and TIN mismatches across states
→ Learn how to manage multi-state reporting without the mess

How Leading Health Insurers Are Solving It
- a. Cross-system TIN aggregation + IRS matching
- b. e-Consent & digital W-9s built into the workflow
- c. Real-world case: 93% drop in B-Notices
→ See the tech-driven workflow that actually works

Toolkit & Next Steps
- a. Compliance checklist
- b. Audit-readiness toolkit
→ Walk away with practical tools to implement immediately

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